Official Notice

2018 Boston Region MPO Municipal Election Procedures

 

At the MAPC Fall Council Meeting, on Wednesday October 31, 2018 (location TBD), elections will be held for four (4) of the twelve (12) elected municipal seats on the Boston Region Metropolitan Planning Organization (MPO).At that time one of the at-large City seats and at-large Town seats, as well as the North Suburban Planning Council sub-region and Three Rivers Interlocal Council (TRIC) sub-region seats, will be elected to the MPO by the chief elected officials of the 97 municipalities which constitute the Boston metropolitan region. Pursuant to the MPO Memorandum of Understanding, approved on July 7, 2011, MAPC and the MBTA Advisory Board (Advisory Board) administer the election of the municipal representatives to the MPO.

 

MPO Seats Up For Election

One (1) town from any part of the Boston MPO region.

One (1) city from any part of the Boston MPO region.

One (1) municipality from the North Suburban Planning Council sub-region.

One (1) municipality from the TRIC sub-region.

Terms of election on the MPO are for three years.

 

Nomination Process

Nominees for the elected municipal seats shall be the chief elected official of the municipality. In cities this is the Mayor or, if the city does not have the office of Mayor, then the Chairman of the Council, with the exception of Plan E cities (Cambridge) in which case it shall be the City Manager.In towns, the chief elected official is the Chairperson of the Board of Selectmen. The MPO will accept the Chairís nomination of a candidate whether or not the full Board of Selectman has voted it.

 

A nominee for an open municipal seat must receive five nominations made by any chief elected official from the Boston region, regardless of which sub-region they are from. A chief elected official may nominate his or her municipality and that nomination shall count as one of the five nominations needed to place a municipality on the ballot. Each chief elected official may only sign nomination papers for one municipality per open seat.

 

Nominations papers are due on Friday, September 28, 2018 to MAPC by 5:00 PM and must be filed in person or by mail at MAPC, 60 Temple Place, 6th Floor, Boston, MA 02111, Attn: MPO Elections. Faxes or emails will not be accepted. Nomination papers shall include a statement of candidacy (250 word limit) of the community, also due at this time.

 

Voting Process

Each of the 97 municipalities may vote for one (1) municipality for each of the four (4) open seats.

 

Ballot

A ballot will be prepared by MAPC and the Advisory Board based on the certification of nomination papers.The ballot shall contain a list of the nominated municipalities.Candidate communities shall appear on the ballot in an order drawn by lot by designated officers of MAPC and the Advisory Board. The subregion of each of the communities shall be identified on the ballot. A candidatesí booklet shall be issued that shall contain the statement of candidacy of the communities.The list of communities shall appear in the booklet in the same order that they appear on the ballot. In a second mailing, MAPC and the Advisory Board will include an absentee ballot and instructions for how municipalities can cast their vote.

 

 

 

Opportunities for Discussion with Representatives of the Candidate Communities

The Metropolitan Area Planning Council and the MBTA Advisory Board shall provide appropriate opportunities for the electorate to meet representatives of candidate communities and discuss issues. In 2018, this may be accomplished by holding a Candidates Forum at the State Transportation Building in early October (date and time TBD).

 

Election

The election will be held at MAPCís Fall Council Meeting on October 31st (location TBD). On that day, the designated officers of MAPC and the Advisory Board shall supervise the election to the municipal seats.Ballots shall be cast by the chief elected official of the municipality (as defined by the rules for nominees), or that personís designee. Designees shall present a letter signed by the chief elected official to the designated officers of MAPC and of the Advisory Board thirty minutes prior to the convening of the election on Election Day.This letter will appoint the designee and confirm his or her authority to cast the municipalityís ballot.Such a designation shall be delivered in person or by mail.Designees may represent only one municipality in the election.The designation may require the designee to vote for specific individuals or may vest discretion in the designee.

 

If the chief elected official is unable to attend the election and does not designate another individual to attend, an absentee ballot may be filed.Such an absentee ballot must be filed by 5 PM the day before the election with the Metropolitan Area Planning Council, 60 Temple Place, Boston, MA 02111.No faxes will be accepted.This ballot is valid for any election (e.g. runoff election in case of a tie) held on the day of the MPO election for which the candidates selected on the ballot are still eligible to receive votes.

 

The MPO seat is held by the municipality. The chief elected official (or their official designee) shall represent the municipality throughout the municipalityís term of office.

 

The designated officers of MAPC and of the Advisory Board shall certify the results of the election to the chairman of the MPO by 12 noon on the Friday following the election.