1 Introduction

The Administration and Finance Committee met on June 6, 2013, to discuss the SFY2014 CTPS Draft Operating Budget.

Karl Quackenbush, Executive Director, presented the following materials to the Committee:

a. CTPS Funding by Source

b. SFY2014 CTPS Draft Operating Budget

c. Memorandum - Draft Operating Budget by line-item

d. Proposed Five-Year Plan (FY2014-2018) for Computer Resources Development

2 DISCUSSION

The SFY2014 CTPS Draft Operating Budget totals $5,795,930, and supports 58 professional positions, 1 intern, 4 temporary full-time staff assigned to special projects, and approximately 15 part-time temporary staff, assigned to data collection efforts, depending upon need. This budget represents a decrease of $131,470 from the approved SFY2013 level of $5,927,400. SFY2013 is projected to end the year at $5,458,750, due to vacancies and lower expenditures on various indirect line-items.

A thorough presentation of the operating budget and computer plan was provided to the Administration and Finance Committee by Executive Director Quackenbush and Deputy Executive Director Robin Mannion.

3 RECOMMENDATION

Having conducted a satisfactory review of the SFY2014 CTPS Draft Operating Budget, the Administration and Finance Committee unanimously recommends approval of said budget to the Boston Region Metropolitan Planning Organization.

CTPS Funding by Source - SFY2014 Operating Budget
(July 1, 2013 - June 30, 2014)
Client	ContractNumber	Description	Contract Budget	Contract Direct Costs	Contract Salary and Overhead	Contract Start Date	Contract End Date	SFY14 Salary & Overhead	SFY14 Direct Costs	SFY14 Total
MPO	596	FY2014 3C - PL	$2,621,900	$37,500	$2,584,400	Oct-12	Sep-13	$646,100	$28,000	$674,100
MPO	684	FY2014 3C - Section 5303	$1,248,565	$32,000	$1,216,565	Oct-12	Sep-13	$306,520	$25,300	$331,820
MPO	5XX	FY2014 3C - PL	$2,888,473	$57,500	$2,830,973	Oct-13	Sep-14	$2,123,230	$27,500	$2,150,730
MPO	6XX	FY2014 3C - Section 5303	$1,248,565	$32,000	$1,216,565	Oct-13	Sep-14	$919,550	$7,000	$926,550
							MPO Subtotal:	$3,995,400	$87,800	$4,083,200
MassDOT	685	FY2013 MassDOT/MBTA Section 5303	$256,120	$6,000	$250,120	Oct-12	Sep-13	$65,000	$4,200	$69,200
MassDOT	6XX	FY2014 MassDOT/MBTA Section 5303	$256,120	$6,000	$250,120	Oct-13	Sep-14	$187,590	$2,500	$190,090
MassDOT	591	SPR Projects	$498,000	$43,000	$455,000	Apr-13	Mar-14	$341,250	$42,000	$383,250
MassDOT	5xx	SPR Projects	$462,000	$7,000	$455,000	Apr-14	Mar-15	$113,750	$1,000	$114,750
MassDOT	706	MassDOT Title VI	$247,730	$2,000	$245,730	Apr-11	Dec-13	$46,000	$0	$46,000
MassDOT	xxx	MassDOT Title VI	$50,000	$0	$50,000	Dec-13	Dec-14	$50,000	$0	$50,000
MassDOT	705	South Coast Rail	$40,000	$0	$40,000	Mar-10	Jun-13	$5,000	$0	$5,000
MassDOT	707	Green Line SIP Mitigation	$80,000	$0	$80,000	Aug-11	Dec-13	$3,700	$0	$3,700
MassDOT/FRA	711	South Station Expansion	$350,000	$0	$350,000	Jul-12	Jun-15	$111,500	$0	$111,500
MassDOT	712	Route 79 Transportation Study - Eval Alter.	$60,000	$0	$60,000	Nov-12	Dec-13	$20,000	$0	$20,000
MassDOT	713	I-93/I-95 Woburn	$157,000	$1,800	$155,200	Apr-13	May-14	$85,000	$0	$85,000
MassDOT	716	Roadway Inventory Support	$259,750	$0	$259,750	Sep-12	Jun-14	$130,000	$0	$130,000
							MassDOT Subtotal:	$1,158,790	$49,700	$1,208,490
MBTA	396	Rider Oversight Committee Support	$24,500	$0	$24,500	Apr-13	Mar-17	$6,125	$0	$6,125
MBTA	xxx	FY2014 NTD - Purchased & Direct Service	$121,492	$750	$120,742	Jul-13	Dec-14	$114,750	$750	$115,500
MBTA	389	FY2013 NTD - Purchased Services	$21,578	$750	$20,828	Jul-12	Dec-13	$1,250	$0	$1,250
MBTA	387	FY2013 NTD - Directly Operated Services	$95,900	$730	$95,170	Jul-12	Dec-13	$2,000	$0	$2,000
MBTA	397	Bus Data Collection VIII	$450,000	$510	$449,490	Apr-13	Mar-16	$149,830	$170	$150,000
MBTA	xxx	MBTA 2013/2014 Title VI	$135,270	$500	$135,770	Apr-13	Apr-14	$120,865	$500	$121,365
MBTA	392	Green Line New Starts Analysis	$191,747	$0	$191,747	Dec-12	Dec-13	$80,000	$0	$80,000
							MBTA Subtotal:	$474,820	$1,420	$476,240
Massport	380	Massport Technical Assistance	$150,000	$0	$150,000	Aug-11	Jun-14	$23,000	$0	$23,000
MAPC/Newton	xxx	Needham Corridor Study	$10,000	$0	$10,000	Jun-13	Dec-13	$5,000	$0	$5,000
							Other Subtotal:	$28,000	$0	$28,000
							TOTAL	$5,657,010	$138,920	$5,795,930

CTPS - FY14 DRAFT Operating Budget
July 1, 2013 - June 30, 2014
Item	Requested FY2013 Budget	Projected FY2013	Requested FY2014 Budget	Acct No.
Annual Direct Salaries	$2,982,800	$2,798,230	$2,865,400	n/a
Other Direct Expenses	$63,700	$28,500	$138,920	n/a
General Office Equipment	$0	$0	$0	540502
Data Processing Equipment	$10,000	$10,000	$6,000	540503
Consultants	$0	$0	$0	540904
Printing	$0	$0	$0	541204
Travel & Transportation	$26,900	$13,500	$38,920	541302
Other	$26,800	$5,000	$94,000	541602
Annual Indirect Expenses	$2,880,900	$2,632,024	$2,791,610	n/a
Indirect Timesheet Costs	$1,545,400	$1,445,201	$1,588,700	n/a
Fringe Benefits	$829,200	$761,873	$811,300	12702
Admin Salaries	$716,200	$683,328	$777,400	12703
Employee Insurance	$216,200	$200,800	$185,700	n/a
Medical	$95,000	$96,000	$97,000	600301
Workman's Comp	$1,000	$1,000	$1,000	600302
Unemployment	$15,000	$11,000	$11,000	600303
Medicare / FICA	$50,800	$51,300	$52,700	600304
Long-Term Disability	$37,400	$26,500	$7,000	600305
Med. Sec. Trust	$5,000	$5,000	$5,000	600307
Short-Term Disability	$12,000	$10,000	$12,000	600315
Employee Benefits & Other	$111,000	$79,500	$90,500	n/a
Tuition Assistance	$3,000	$0	$3,000	600310
Recruitment	$8,000	$3,000	$3,000	600311
Training	$25,000	$7,500	$12,000	600312
Transit Subsidy	$75,000	$69,000	$72,500	600313
Supplies	$45,500	$40,500	$40,000	n/a
General Office	$12,500	$12,500	$12,500	600402
Data Processing	$30,000	$25,000	$25,000	600403
Design & Graphics	$3,000	$3,000	$2,500	600404
Equip (Buy, Lease, Maint)	$191,700	$163,200	$164,700	n/a
General Office	$6,000	$3,500	$3,500	600502
Data Processing	$25,000	$18,000	$13,500	600503
Graphics	$300	$300	$300	600504
General Equip. Lease	$1,100	$1,100	$1,100	600509
General Equip. Maint.	$2,000	$500	$500	600512
Data Proc. HW & SW Contr.	$156,000	$139,600	$144,500	600513
Graphics Equip. Maint.	$300	$100	$300	600514
Data Proc. Equip. Repairs	$1,000	$100	$1,000	600517
Premises	$329,000	$325,000	$325,500	n/a
Office Maint. & Repair	$5,000	$3,000	$3,000	600603
Office Rent	$321,000	$321,000	$321,000	600604
Misc. Premises	$3,000	$1,000	$1,500	600606
Communications	$71,300	$65,600	$61,500	n/a
Telephone	$14,000	$13,100	$13,500	600802
Postage	$7,000	$5,000	$5,000	600804
Advertising	$11,300	$8,500	$4,000	600805
Internet	$39,000	$39,000	$39,000	600806
Professional Services	$15,000	$3,200	$6,500	n/a
Professional Services	$10,000	$2,000	$4,500	600903
Temporary Help	$5,000	$1,200	$2,000	600912
Meetings & Conferences	$3,000	$500	$1,500	n/a
In-State Meetings & Conferences	$3,000	$500	$1,500	601004
Professional Fees	$5,800	$4,600	$5,000	n/a
Memberships	$1,000	$1,000	$1,000	601102
Subscriptions	$3,800	$3,400	$3,500	601103
Publications	$1,000	$200	$500	601104
Reproduction	$41,200	$22,700	$27,000	n/a
Photocopy (lease, per copy cost, maint.)	$16,200	$16,200	$19,000	601203
Printing (external vendor)	$25,000	$6,500	$8,000	601204
Travel & Transportation	$6,500	$3,500	$3,500	n/a
Travel	$6,000	$3,200	$3,000	601302
Transportation (couriers, ship.)	$500	$300	$500	601306
Other Costs	$5,000	$1,900	$2,000	n/a
Misc. & Petty Cash	$5,000	$1,900	$2,000	601602
Other Overhead	$294,300	$275,823	$289,510	n/a
MAPC "Pass On" Cost	$294,300	$275,823	$289,510	800000
Total Annual Costs	$5,927,400	$5,458,754	$5,795,930	n/a
Overhead Rate	96.58%	94.06%	97.42%	n/a